The 4 Step Guide To Large-Scale Event Planning & Management

Published by isavdesign on

The 4 Step Guide To Large-Scale Event Planning & Management

When it comes to large-scale events, planning and management are key to success. If you’re in charge of planning a large-scale event, you’re probably wondering how to do this efficiently and effectively. 

In fact, here at ISAV Design NZ Ltd, we have compiled this 4 step guide to large-scale event planning and management. Let’s get started! 

1. Define Event Goals  

One of the very first things that you should do is to define the event goals and objectives. Why are you hosting this event? What is the purpose of the event? These are important questions to ask that will form the foundation of the event planning process. You’ll be able to clearly outline what you envision for the event, as well as create a detailed plan and strategy. 

2. Determine a Budget 

The budget is an important aspect of any event. The budget should be realistic and in relation to the purpose of the event. You will have to take into account:

  • Staff
  • Marketing
  • Decorations
  • Entertainment
  • Food and drinks
  • Tech/Equipment
  • Venue

The above list isn’t exhaustive of all the things that you might need to consider when planning a large-scale event.  

3. Pick Venue and Date 

The next thing on your list should be to pick a suitable venue and date for the event. Factors like holidays, industry events, etc. can impact attendance, so you’ll need to think about scheduling your event appropriately. The venue should accommodate your estimated attendee count. 

4. Implement Traffic Safety Measures 

For large-scale events, especially outdoor ones, i.e marathons, you’ll need to also think about traffic management. For example, temporary traffic management plans are essential for large events, particularly if you’re looking to keep both attendees and road users safe. 

Large-scale events tend to disrupt traffic flow, no matter if that’s a concert or sports match. As a result, temporary traffic management is vital to the success of your event. Minimise traffic disruptions, reduce the risk of accidents, and improve traffic safety with traffic control measures.

At ISAV Design NZ Ltd, we specialise in a range of traffic management services, including for large scale events. Traffic management is an important part of large-scale event planning, and our traffic consultants are here to help. For more information about our services, or if you have any questions, get in touch with the ISAV Design team today. 

Categories: Large Event